Today’s businessperson will spend hours at the tailor’s shop crafting a stylish business suit, hours at a powerful lunch talking to their next big customer, and hours spending on proposals or negotiations trying to get every last penny they can, and then spend. 30 seconds tapping. an important email that alone will cost them a dozen more leads. While grammar and spelling are not to everyone’s liking, knowing the basic rules of email is an absolute must in this day and age when email has become the primary form of communication used in today’s business world. Here are some simple tips.

Let your email utilities work for you

The world of email has come a long way since Outlook Express. Today’s email clients are quite sophisticated and come with all kinds of details that can make sending an email easier. It used to be that email spell checkers were absolutely horrible, but they have been vastly improved and most use the same spell checker library as Microsoft Word. If your email client is old and doesn’t have a grammar or spelling checker, update now or just type your emails in Microsoft Word and copy and paste. Be sure to check what the format looks like before doing so by sending yourself an email.

Use a template

If you are having trouble setting up the formal date / address / body / signature form in each of your emails, just write one down and save it as a template that you can reuse over and over again. You can even have multiple templates ready for the clients you email frequently; That way, much of the hard work is done before you even start.

Avoid being too casual

Since most people still see email as a casual way of communicating, the only problem that costs business customers more than any other is the need to be overly friendly and casual when communicating with current or future customers. When writing a professional email, it’s always better to sound formal and forced than casual and overly friendly. If you’re having trouble finding the right vocabulary, have a dictionary and thesaurus on your desk that you can flip through to find better verbiage. You can even use websites like Dictionary.com or similar sites to help increase your vocabulary so you don’t appear unprofessional in your correspondence.

If all else fails, ask for help.

We all know that many competitive office environments will take the request for help as a sign of weakness, but if you want to get the process of writing compelling emails, there is nothing wrong with asking for the occasional email to be reviewed by someone else on the job. office that has a background of English. Most bosses will take asking for help as a sign of maturity, and before you know it, you’ll be a master of formal email.

Many people think that if you can write a compelling letter, you can automatically write a compelling email. The truth is, writing a compelling email is a learned skill and takes practice.