The Best Ways to End Professional Emails
Whether you’re communicating with colleagues, clients or potential employers, the way you end your emails can leave a lasting impression. For that reason, it’s important to use a closing line that conveys your personality, shows respect for the recipient, and encourages further communication.
The best how to end an email lines are personalized and thoughtful, but they also provide a clear call to action. For example, asking for a meeting time, checking out a link or encouraging the recipient to respond with their thoughts are simple ways you can prompt your recipient to take the next step. This can help your email stand out from the crowd and make it more likely to receive a response.
It’s also helpful to include your name and contact information in your closing line so the recipient can easily reach you in person or online. This is especially important if you’re asking for a response or trying to close a sale. Adding this information can be as easy as typing your name into the “Name” field of your email program. You can also include this information in your signature, which is added to the bottom of every email you send.
Email Closing Lines – The Best Ways to End Professional Emails
Choosing the right email closing line can be tricky, but knowing what types of closing phrases are appropriate in different situations will help you get started. A few popular options for an email sign off are:
These email closings work well when corresponding with someone you know well or after a few exchanges in an email thread. They’re particularly effective with coworkers, people you see on a regular basis and friends with whom you’ve established a professional, yet casual relationship.
Beyond the choice of closing phrase, the inclusion of a signature block can further enhance the professionalism and credibility of your email. Your signature block serves as a digital business card, providing essential information about who you are and how you can be contacted. Typically, a signature block includes your full name, job title, company name, contact number, and email address. By including this information, you make it easier for the recipient to identify you and respond to your message promptly. Moreover, a well-crafted signature block lends an air of legitimacy to your communication, reinforcing your professional identity and establishing a foundation for future correspondence.
While the selection of a closing phrase and the inclusion of a signature block are crucial components of ending an email, they must be complemented by consistency and authenticity. Consistency in tone and formatting ensures that your message flows seamlessly from beginning to end, avoiding any jarring shifts that could detract from its effectiveness. Authenticity, on the other hand, is the secret ingredient that infuses your sign-off with sincerity and genuineness, leaving a lasting impression on the recipient.
It’s best to avoid overused phrases like “Yours sincerely” or “Best regards,” as these can sound cliched. Instead, try to be more creative and use your own personal flair. For instance, if you’re writing to a professor, it might be more appropriate to use a more formal approach since this is an authority figure that you need to show proper respect.
